IT Minds

6 Google Apps Features That You Probably Didn't Know

1. Undo Send

This is a very important feature in Gmail. You can actually call back a sent email using this feature. You can customise the email for the duration you would like Gmail to hold onto your email, before sending. You can find this feature in Gmail Labs. In order to enable ‘undo send’, go to Settings > Labs > Undo Send > Click on the enable radio button > Save Changes.

2. Suggest Changes

This feature of Google Doc is unknown to most users. This feature comes handy if you are working on a doc with multiple people but,you don’t want to make any permanent change to the document. You can give viewing, editing and commenting access to your doc to other users. Anyone who has commenting access can suggest changes in your doc. If you accept the change, the edit happens automatically. You can find this feature by clicking on green editing icon on upper right corner of Google doc window.

3. Royalty-free Images

You often need images to add in your document or presentation. It becomes a headache when you have hard time in finding royalty-free images. Google apps has a solution to this. You can simply click Insert > Images > Search and find three options to browse and add royalty-free images. You can browse Google Image, Life and Stock Images database right from Google docs or slides.

4. Google Search

You often need to research while creating a document or presentation. You can lose the track if you open Google search in new tab. Google apps has a solution to this. You can use research tool in Google Docs. You can find it in Tools menu > Research. In addition, you can search quotes, images, tables and all other sorts of brilliant content using this tool.

5. Use Multiple Email Addresses

A lot of times, you have to send email from different address, which further becomes difficult for individuals to open those accounts on different window/tab. You can add multiple email addresses in your primary Gmail account. You can setup a new account within Gmail to send and receive emails from different email addresses. In Gmail, go to Settings > Accounts > Add another email that you own.

6. Offline Drive

All Google products are hosted on cloud. You need to be connected to Internet to use them. If all your files are on Google Drive, it is not always possible to stay connected to Internet to access them. You can access all these files on the Drive without an Internet connection by a simple trick. It requires you to use Chrome browser. You need to sign into drive.google.com from Chrome and view all your files as well as email offline. You can even edit these files and save changes. These changes will be synced when you are connected back to the Internet. You can also use Drive app on your smartphone to access all these files offline.

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